Hiring - Admin & Logistic Officer

Admin and Logistic Officer


Position Name: Admin and Logistic Officer

The objective of the Project: Strengthened capacity of public sector and civil society partners to advance gender equality and prevent and respond to gender-based violence for Women and Girls with disabilities in development and humanitarian settings

Place of the project: Islamabad – Pakistan (with travel to provinces)


Special Talent Exchange Program (STEP) for better, more inclusive policies that adequately and systematically address the needs and rights of persons with disabilities. STEP advocacy strategy on inclusive development concentrates on strengthening the inclusion and mainstreaming of persons with disabilities particularly focusing on women and girls with disabilities facing double discrimination, sexual harassment and gender-based violence. STEP’s advocacy is embedded in the 2030 Agenda on Sustainable Development and its “Leave no one behind” principles, as well as in the UN Convention on the Rights of Persons with Disabilities (UNCRPD). STEP, with support from UNFPA, aims at providing evidence, analyses and recommendations to policy makers to help them implement the commitments they’ve made and the legal human rights obligations they’re accountable.

Objective: STEP is looking for the Administrative and Logistic Officer who will be responsible for providing administrative support to the organization, as well as coordinating and managing logistics activities. The Officer will work closely with other members of the team to ensure that the organization runs smoothly and efficiently.

Key Responsibilities:

  • Provide administrative support to the organization, including managing office facilities, equipment and supplies, and overseeing the maintenance of records and databases.
  • Manage procurement activities, including the identification of suppliers, preparation of purchase requests, and the tracking of orders and deliveries.
  • Coordinate and manage logistics activities, including the planning and implementation of events, conferences, and workshops, and the management of travel arrangements for staff and visitors.
  • Ensure compliance with health and safety regulations and policies, and coordinate the implementation of health and safety programs.
  • Maintain effective communication with stakeholders, including staff, partners and government agencies, and prepare regular reports on administrative and logistics activities.
  • Ensure compliance with relevant laws, regulations, and policies, and implement procedures to minimize the risk of fraud and corruption.
  • Contribute to the performance management process by setting performance objectives, monitoring progress, and providing feedback and support to staff.
  • Continuously seek ways to improve administrative and logistics processes and procedures, and recommend changes to enhance the efficiency and effectiveness of the organization.
  • Ensure that inventory is properly tagged, and update the asset/inventory record according to STEP’s and respective donor’s the policies and procedures. This will include all STEP’s assets in office and with STEP’s consultants

Qualifications & Requirements:

  • Bachelor’s degree in business administration, management, or a related field.
  • At least 3 years of experience in a similar role.
  • Strong organizational, communication and interpersonal skills.
  • Ability to work effectively as part of a team.
  • Proficiency in Microsoft Office and other relevant software.
  • Ability to manage multiple tasks and priorities, and meet deadlines.
  • Excellent attention to detail and problem-solving skills.

Application Submission:

Interested candidates are invited to submit the following documents/information to demonstrate their relevant qualifications and experience:

  • Cover letter
  • 01 Updated Curriculum Vitae, showing clearly the relevant work experience related to the position and contact information of 2 references.
  • Deadline for the application submission will be 15 March 2023
  • Selected candidate must be signed our PSEA Policy, Anti-Harassment Policy, Code of Conduct and undertaking.
  • Applications should be sent via email to: info@step.org.pk  or apply online: www.step.org.pk